UK Personal Licence Renewal: When and How

In the UK, a Personal Licence is required for individuals who are responsible for the sale of alcohol in licensed premises. It’s crucial to renew your Personal Licence in a timely manner to continue working legally in the alcohol industry. Here’s a guide on when and how to renew your UK Personal Licence:

When to Renew:

Renewal Period: Personal Licences are typically issued for a period of ten years. You should aim to renew your Personal Licence well in advance of its expiration date, usually within three months before it lapses.

Expiration Date: Your Personal Licence will indicate its expiration date. Ensure that you check this date and take action well before it expires.

How to Renew:

Contact Your Local Authority:

Reach out to your local licensing authority well in advance of your Personal Licence’s expiration date. Your local council or district council is responsible for processing Personal Licence renewals.

Application Form:

Obtain the relevant renewal application form from your local authority’s website or by contacting them directly. The form is often available for download online.

Complete the Form:

Carefully complete all sections of the renewal application form. Ensure that you provide accurate and up-to-date information.

Fee Payment:

Pay the renewal fee as specified by your local authority. The fee may vary depending on your location. Be sure to include payment with your application.

Identification and Documentation:

You may need to provide opening a coffee shop proof of your identity and qualifications. This could include a copy of your original Personal Licence, passport-sized photographs, and proof of address. Check with your local authority for specific requirements.

Criminal Records Declaration:

You may be required to declare any relevant criminal convictions or cautions since your last application. Failure to disclose this information can affect your renewal application.

Training Certificate:

If you have completed any additional training related to the sale of alcohol, such as refresher training, include copies of relevant certificates with your application.


Submit your completed renewal application form, payment, and supporting documents to your local authority. It’s advisable to send your application by recorded delivery or registered mail to ensure its safe delivery.

Processing Time:

Allow sufficient time for your local authority to process your renewal application. The processing time may vary, so check with your authority for an estimated timeframe.


Once your renewal application is approved, you will receive a new Personal Licence with an updated expiration date. Keep this document in a safe and easily accessible place.

Record Keeping:

Maintain records of your Personal Licence and any associated training certificates. This will help you demonstrate compliance during inspections or audits.

Remember that failure to renew your Personal Licence before it expires can result in the loss of your ability to work in the sale of alcohol legally. Therefore, it’s essential to be proactive about the renewal process and ensure that you meet all the requirements set by your local authority.